Job Vacancy – Part Time Administration Assistant

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We currently have an exciting opportunity for a highly organised, customer focused Administration Assistant to work alongside the Office Manager and Club Secretary.

Peebles is the “jewel in the Borders golfing crown” with a quality course that is maintained to the highest standards and a modern clubhouse, where members and guests are always offered a warm and welcoming experience.

The club runs a busy, friendly office and your role will be to support the Office Manager and Club Secretary with day-to-day-tasks.  We are looking for someone with good all round administration skills and experience, and excellent customer service skills.

Responsibilities

  • Perform routine admin duties (phone calls, emails, member queries, visitor bookings, photocopying, preparation of reports).

  • Employ IT skills (familiarity with Microsoft applications) in support of the administrative duties.

  • Maintain and update the club’s membership database acting as a point of contact for new membership enquiries.

  • Process invoices and payments via the SAGE accounting system liaising with the Club’s suppliers and accountants as required.

  • Support the Office Manager with the reconciliation of the monthly management accounts.

  • Assist in the collection and processing of all membership dues (subscriptions, locker fees, caddy, and battery stores).   

  • Maintain the club’s website and support the marketing of the club.

  • Assist in the maintenance of the golf club diary.  Assist in the planning and running of club events (society days, prize giving, open competitions, AGM etc).  Often act as the first point of contact, meeting and greeting members and visitors while undertaking reception duties.

  • Work closely with other department heads and their teams to deliver a high-quality customer experience.

  • Perform additional duties as identified by the Secretary in line with reasonable expectations associated with the role.

Person Specification

  • Experience working in a business environment.

  • Excellent communication, interpersonal and organisational skills.

  • IT literate, specifically with MS Office.

  • Flexible approach to work and a willingness to get involved.

  • Self-disciplined, self-motivated and confident.

  • A professional manner.

  • Some golf knowledge or a willingness to learn more about the game behind the scenes.

Conditions of Service

  • Part time at 20-25 hours per week.  The post might require very occasional weekend work and additional hours to cover holiday absences.

  • Proposed 4 or 5 days per week – office opening hours 0900-1400.

  • Competitive salary depending on experience.

  • Pro rata equivalent of 28 days annual leave (including bank holidays).

  • Pension scheme.

  • Complimentary golf membership.

To apply, please submit an email to Alan Frain, Secretary via secretary@peeblesgolfclub.com including:

  • CV - including full contact details.

The closing date for applications is 10 October 2022.