Annual General Meeting - Committee Vacancies

Dear Member

Annual General meeting – Committee Vacancies

Our Annual General Meeting will take place on Tuesday 11th February 2020 and I would like to draw your attention to the following notice regarding positions on the Club Committee.

To summarise, if you or any fellow members you know would like to be considered for the Committee, we are seeking nominations by no later than Friday 17th January 2020.

The following positions on the Club Committee require to be confirmed by the meeting:

BY ROTATION:

Election of Vice Captain (two year term)

Election of five General Committee Members (three year term)

Under the terms of the Articles of Association of the Club, the Committee is required to post, prior to 31st December 2019, notification of Committee Vacancies and where nominations have been received, the names of the members whom it recommends to fill the above vacancies. Notices were posted in the Clubhouse today, 30th December.

Any two Ordinary Members of the Club may nominate a member to fill a place on the Committee having previously obtained the consent in writing of such member and notice of such nomination (together with the written consent of the nominee) shall be submitted to the office not later than 17th January 2020.

The following retiring Committee Members have indicated that they would be willing to serve a further three year term of office should there be insufficient nominations to fill the arising vacancies.

Ross Duncan – Board member and Marketing Convenor;

Grant Foster – Board member and Finance Convenor;

Mary Macintyre – General Committee and Handicap Convenor;

Jim Dixon – General Committee and Greens Convenor;

Mark Hosker – General Committtee

Nomination of Vice Captain

The Board has spoken to a number of prospective Vice Captains but is unable to put forward a nomination at this time. It would appear that the perceived size of the role is a potentially restrictive factor. Whilst some candidates feel comfortable with the ceremonial aspect of the role, they are less comfortable with performing the duties of a Board Director and vice versa. In addition, the effective four year tenure of the role (two years as Vice Captain followed by a further two years as Captain) is a potentially inhibiting factor.

The Board recognises the legitimacy of this feedback and the size of the current role. It is therefore prepared to consider amending the role of Vice Captain and in time the Captain’s role to suit the talents of the individuals nominated. For example, flexibility could be built into the articles that does not require the Vice Captain or Captain to automatically be a member of the Board (albeit they would need to be a member of the General Committee). Similarly the tenure of these two positions could be reduced to a minimum of one year.

We would ask members to be cognisant of the above comments when submitting nominations for a new Vice Captain in 2020.

The Board is keen to secure additional support from the wide array of business skills and expertise that exists across the membership base. If you would like to serve on the Board, please liaise with your fellow members to secure a nomination.

Similarly, if you would like to get involved in the running of the Club without the formality of General Committee membership, we are always seeking members who would like to get involved in our sub-committees - Match & Handicap, Greens, House, Juniors, Social and Finance. Please contact the office if you want to get involved.

Should you have any questions regarding the notice or require further clarity on the nomination process, please contact the office.

On behalf of Peebles Golf Club, I would like to wish you a Happy New Year and best wishes for a successful golf season in 2020.

Yours sincerely

Ross Duncan

Captain